Reception Checklist

Reception Checklist What is the rental fee? $ _______________________
How many hours does this include? _______________________
What exactly does the fee amount for # 1 include?


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What is the over-time fee if we want the wedding for a longer period of time?
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Does this price include the wait staff & bartender(s)?
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What is the maximum attendance the room or area can handle? ______
For a seated dinner?	For a buffet?				For an hors d'oeuvre reception?
Is the reception site to be shared with another wedding group? Yes No
How are the facilities divided?			How is privacy ensured?
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How many hours does the rental fee reserve the space?
Are there charges for overtime? Yes No		If Yes, how much? ___________________		When do they begin?
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Are there any restrictions on when the site is available? Yes No
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Any price discounts for certain time periods, days of the week? Yes No
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Are we able to add additional decorations to the site if we'd like? Yes No
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Do these decorations need to be verified before hand? Yes No
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Do you have a wedding consultant at the facility you use? Or I could check into? Yes No
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Are there any regulations concerning the music? Yes No
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Are there regulations on flowers? Yes No
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Are there regulations on photography? Yes No
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What are the colors of the facility?
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Do you have an in-house caterer or preferred list of caterers? Yes No
Is the food made on the premises? Yes No
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Can I bring in the caterer of my choice? Yes No
Does your facility have a liquor license? Yes No
What are your liquor requirements?
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Is the bartender provided in the above price? Yes No			If not, what is the extra bartender fees?
Do you have air-conditioning (for warm weather weddings)? Yes No
Adequate heating (for winter and early spring nuptials)? Yes No
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Do you have any liability insurance in the event a guest is injured? Yes No
You can ask to see it if you prefer & get a license #. Or have this paper signed at the end.
Can your site be used for the ceremony if we choose to be married there? Yes No
How large is your dance floor?
Are there additional fees for services such as parking attendants, security, doormen, etc.)? Yes No
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Can I get a confirmation of this reservation in writing that outlines all the details of my wedding & room assignment? Yes No
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What are your deposit/refund/cancellation requirements (policies)? Can I get them in writing:Yes No
Deposit:

Cancellation:

Refund:

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Is a security deposit required? Yes No How much is it? _______________ When can I expect a refund?
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Are there rooms available where we can change into wedding attire, going-away clothes? Yes No
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Is there adequate parking for my guests ? Yes No			Valet parking: Yes No
If there is no valet, are my guest charged for parking? Yes No			Can these charges be waived? Yes No
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What is the name of the banquet manager?
Will he or she be on hand that day? Yes No
If not, who will be in charge?
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Do you provide tables? Yes No		Linens? Yes No		Chairs? Yes No
How many people can fit comfortably at each table? ___________
Is a table skirt provided for the main/head bridal table? Yes No			Colors Available?
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Do you have a floor plan available so I can sketch the reception layout? Yes No If not, can I get one? Yes No
If one is unattainable can you draw me a quick diagram so that I will know where the bridal party table, cake table, and gift table will be located.
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Do you have a company in house that you deal with strictly for ice sculptures? Yes No
If so, can I sit down with them and look at ice sculpture choices? Yes No When? ____________________
If you don't deal with anyone specific, can you recommend somebody?
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On the day of my wedding, what is the earliest time somebody is available for my flowers, ice sculptures, cake, etc to be delivered?